Exhibit at the world’s most influential meeting on HIV science
- Promote your products and services to a global audience, including leaders in the HIV response.
- Choose from commercial and non-commercial packages.
- Exhibit in person and virtually or virtually only.
1. Shell scheme booths
These include a shell scheme booth and are available in two sizes: 9m² and 18m².
The booth (9m² or 18m²) includes:
- Hard walls (back and sides)
- Draped table (1 or 2)
- Chairs (2 or 4)
- Identification sign
- Wastebasket
- Carpet
- Lighting and electricity outlet (including consumption)
- One-time cleaning to prepare for the exhibition opening
Booth package prices cover your use of the space, as well as installing and dismantling the booth. You can order additional cleaning, as well as other services and equipment, before the conference from the official conference contractor and other third-party conference suppliers.
The 9m² booth package includes two in-person exhibitor registrations and the 18m² package includes four. These registrations provide access to the exhibition hall. You can buy a limited number of additional exhibitor badges. Find more information in the exhibitor manual, which will be available in March 2024.
All organizations that order a booth package are automatically included in the virtual exhibition.
2. Space-only options
If you choose an in-person space-only exhibition package, you must provide your own booth and arrange all related aspects. These include: building the booth, including materials and labour; transportation; electrical connection; cleaning and waste removal; and dismantling the booth.
A limited number of in-person exhibitor registrations are included in the space-only packages based on the space size purchased. These registrations provide access to the exhibition hall.
| Purchased square metre | Exhibitor badges |
|---|---|
| 9m2 | 2 |
| 18m2 | 4 |
| 27 & 36m2 | 6 |
| 54 & 72m2 | 10 |
| 81m2 | 12 |
| More than 81m2 | 14 |
Note: You can buy a limited number of additional exhibitor badges. Find more information in the exhibitor manual, which will be available in March 2024.
All organizations that order a space-only package are automatically included in the virtual exhibition.
3. Virtual exhibition
The virtual exhibition package includes:
- Organization logo
- Organization name
- Link to organization URL
| Exhibition packages | Early fee | Standard fee (after 14 February 2024, 23:59 CET) |
|||||
|---|---|---|---|---|---|---|---|
| Non-commercial | Commercial | Non-commercial | Commercial | ||||
| Category 1 | Category 2 | Category 1 | Category 2 | ||||
| Booth packages | 9m² booth | USD 6,980 | USD 7,475 | USD 7,970 | USD 8,025 | USD 8,595 | USD 9,165 |
| 18m² booth | USD 13,030 | USD 14,020 | USD 15,010 | USD 14,985 | USD 16,125 | USD 17,260 | |
| Space-only packages | 9m² | USD 6,065 | USD 6,560 | USD 7,055 | USD 6,975 | USD 7,545 | USD 8,115 |
| 18m² | USD 11,330 | USD 12,320 | USD 13,310 | USD 13,030 | USD 14,170 | USD 15,305 | |
| 27m² | USD 16,595 | USD 18,080 | USD 19,565 | USD 19,085 | USD 20,790 | USD 22,500 | |
| 36m² | USD 21,860 | USD 23,840 | USD 25,820 | USD 25,140 | USD 27,415 | USD 29,695 | |
| 54m² | USD 32,390 | USD 35,360 | USD 38,330 | USD 37,250 | USD 40,665 | USD 44,080 | |
| 72m² | USD 42,920 | USD 46,880 | USD 50,840 | USD 49,360 | USD 53,910 | USD 58,465 | |
| 81m² | USD 48,185 | USD 52,640 | USD 57,095 | USD 55,415 | USD 60,535 | USD 65,660 | |
| Virtual exhibition | USD 3,600 | USD 4,700 | USD 5,900 | USD 4,200 | USD 5,400 | USD 6,800 | |
FAQs
Where will the conference be held?
AIDS 2024 will take place at Messe München: the Trade Fair Center Messe München and the ICM – International Congress Center Messe München, Munich, Germany, as well as virtually, from 22 to 26 July 2024. Pre-conferences will be held on 20 and 21 July.
When will the exhibition be open?
The exhibition opening days and hours are still being determined while we plan for the conference. The provisional opening hours will be shared in December 2023.
Final opening hours will be confirmed in March 2024. Booths must be staffed at all times during opening hours.
The virtual exhibition will be open throughout the virtual conference period.
Who can exhibit at AIDS 2024?
Organizations wishing to exhibit at AIDS 2024 must follow the criteria for acceptance. These are:
- The organization should reflect and/or support the vision and goals of the conference.
- The organization should address HIV and AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV pandemic.
- The organization should reflect conference policies and goals of diversity and inclusion.
The IAS reserves the right to reject any booking if the organization is perceived as not being in line with the values and objectives of AIDS 2024.
How can I book an exhibition package?
Exhibition orders are placed via the AIDS 2024 online ordering system. This offers a simple ordering process, which requires you to create an account and place your order. All orders placed are subject to the AIDS 2024: Terms and conditions for the exhibition.
How is exhibition space assigned?
The Exhibition team assigns the location based on receipt of the exhibition booking and payment, availability and the overall requirements for the exhibition.
What is the exhibition format and package change policy?
If the IAS changes the conference format to fully virtual, all booth and space-only package orders will be converted to the virtual exhibition and the difference refunded.
The IAS allows you to change the format of your package as follows until 14 February 2023, 23:59 CET:
- If there is a change from the booth or space-only package to the virtual exhibition, the difference will be refunded free of charge.
- If there is a change from the virtual exhibition to the booth or space-only package, the difference will be charged.
Can exhibitors attend the conference?
The booth and space-only packages include complimentary exhibitor registrations. These provide access to the exhibition hall. To access the full in-person conference programme and/or virtual conference, you will need to register for the conference.
Are special hotel rates available?
Yes. The AIDS 2024 Accommodation team has negotiated a variety of room and price categories in Munich. Find further details on the accommodation page.
