Present at the world’s most influential meeting on HIV research and its applications
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Host an in-person satellite symposium.
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Showcase your work to a global audience.
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Choose from commercial and non-commercial packages.
Satellite symposia at IAS 2025, the 13th IAS Conference on HIV Science, provide a unique opportunity to showcase your organization to scientists, healthcare professionals, policy makers, people living with HIV, funders, media and other key players in the HIV response.
Bookings are now open
Early fee applies until 12 February 2025
Bookings close on 13 March 2025
Questions? Contact satellites@ias2025.org
Satellite symposia packages
Organizers are responsible for the full coordination of their satellite symposia and can select from two flexible packages:
Package A
Room capacity: Over 450 people*
Select a duration of either:
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60 or 90 minutes
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60-minute slots take place in the mornings from Monday to Thursday, 14-17 July.
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90-minute slots take place in the morning and afternoon on Monday, 14 July, and evening on Wednesday, 16 July.
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60 or 90 minutes in PRIME time
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60-minute PRIME-time slots take place at lunchtime from Monday to Wednesday, 14-16 July.
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90-minute PRIME-time slots take place in the evenings on Monday and Tuesday, 14 and 15 July.
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Package B
Room capacity: Under 250 people*
Select a duration of either:
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60 or 90 minutes
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60-minute slots take place in the mornings from Monday to Thursday, 14-17 July.
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90-minute slots take place in the morning and afternoon on Monday, 14 July, and evening on Wednesday, 16 July.
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60 or 90 minutes in PRIME time
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60-minute PRIME-time slots take place at lunchtime from Monday to Wednesday, 14-16 July.
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90-minute PRIME-time slots take place in the evenings on Monday and Tuesday, 14 and 15 July.
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* Room capacities are based on current planning and may still be subject to adjustments in line with final conference requirements.
Both packages offer an in-person session room, with standard conference set up (chairs, stage and podium) and audio-visual equipment.
Additional benefits
Satellite symposium organizers will also receive the following benefits:
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Satellite symposium listed in the conference programme
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Marketing of satellite symposium to registered delegates
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Detailed speaker and satellite symposia guidelines and ongoing support from the IAS 2025 Satellites team
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The recording of the satellites will be available for all delegates to watch on demand after the session
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Technical support before and during your satellite symposium
Satellite symposia fees
Different fees apply to different organizations:
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Non-commercial organizations:
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Category 1. This includes academia, non-profit organizations (international), people living with HIV networks, non-governmental organizations (community based or national) and advocacy networks.
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Category 2. This includes government representatives, UN agencies and philanthropic organizations.
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Commercial organizations:
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This includes diagnostic companies, pharmaceuticals, private sector companies and other commercial organizations (such as cooperatives, hospitals/clinics, media organizations and trade unions).
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| Package A | Early fee | Standard fee (after 12 February 2025, 23:59 CET) |
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| Non-commercial | Commercial | Non-commercial | Commercial | |||
| Category 1 | Category 2 | Category 1 | Category 2 | |||
| 60 min | USD 10,950 | USD 22,940 | USD 34,440 | USD 12,590 | USD 26,380 | USD 39,610 |
| 60 min PRIME | USD 12,590 | USD 26,380 | USD 39,610 | USD 14,480 | USD 30,340 | USD 45,550 |
| 90 min | USD 14,600 | USD 30,550 | USD 45,880 | USD 16,790 | USD 35,130 | USD 52,760 |
| 90 min PRIME | USD 16,790 | USD 35,130 | USD 52,760 | USD 19,310 | USD 40,400 | USD 60,670 |
| Package B | Early fee | Standard fee (after 12 February 2025, 23:59 CET) |
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|---|---|---|---|---|---|---|
| Non-commercial | Commercial | Non-commercial | Commercial | |||
| Category 1 | Category 2 | Category 1 | Category 2 | |||
| 60 min | USD 8,400 | USD 17,640 | USD 26,510 | USD 9,660 | USD 20,290 | USD 30,490 |
| 60 min PRIME | USD 9,660 | USD 20,290 | USD 30,490 | USD 11,110 | USD 23,330 | USD 35,060 |
| 90 min | USD 11,200 | USD 23,520 | USD 35,280 | USD 12,880 | USD 27,050 | USD 40,570 |
| 90 min PRIME | USD 12,880 | USD 27,050 | USD 40,570 | USD 14,810 | USD 31,110 | USD 46,660 |
Please note:
- Prices are in USD.
- For you to secure the early fee, we must receive orders and full payment or proof of payment (transfer slip) by 12 February 2025, 23:59 CET. Otherwise, the standard fee will apply.
FAQs
When will satellite symposia take place?
Please view the programme at a glance for provisional satellite symposia dates and times. These dates and times are subject to change.
Who can host a satellite symposium at IAS 2025?
To host a satellite symposium at IAS 2025, commercial and non-commercial organizations must meet the following criteria:
- The organization reflects and/or supports the vision and goals of the conference.
- The organization addresses HIV and AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV and AIDS pandemic.
- The organization reflects the conference policies and goals of diversity and inclusion.
The IAS reserves the right to review satellite symposium content and reject any order if it perceives that the organization is not in line with the values and objectives of IAS 2025.
What is the difference between a regular time slot and a prime-time slot
Prime-time slots take place at lunchtime from Monday to Wednesday, 14-16 July, and in the evenings on Monday and Tuesday.
Please view the programme at a glance for satellite symposia dates and times. These dates and times are subject to change.
How do I book a satellite symposium?
You can place satellite symposia orders via the IAS 2025 online ordering system. This offers a simple ordering process, which requires you to create an account and place your order. All orders placed are subject to IAS 2025: Terms and conditions for satellite symposia.
How are satellite symposia scheduled?
The scheduling of satellite symposia is at the discretion of the IAS 2025 Satellites team. Only Major Industry Sponsors can select their satellite symposium slot.
The Satellites team schedules satellite symposia on a first-come, first-paid, first-served basis. This relates to when applications and payments are received, as well as availability of the satellite organizers’ chosen satellite symposium duration (60 or 90 minutes) and whether it is during prime time.
Do satellite symposia speakers need to be registered?
Speakers need to be registered. They can either register for the full conference or buy a day pass for the day of the satellite; a day pass will grant access to the full conference for that day.
Find more registration information here.
Can satellite symposium organizers attend the conference?
To attend the conference, satellite organizers need to be registered for IAS 2025.
What is included in the session rooms?
Session rooms are equipped with standard conference equipment, including chairs, stage and podium, and standard audio-visual equipment. We will share more details as soon as we can.
You can hire additional equipment from the official conference contractor and other third-party conference suppliers.
Questions
Contact the IAS 2025 Satellites team.
If you have any questions, please email satellites@ias2025.org.