Exhibit at the world’s most influential meeting on HIV science
- Promote your products and services to a global audience, including leaders in the HIV response.
- Choose from commercial and non-commercial packages.
- Exhibit in person only.
Bookings are now open
Early fee applies until 12 February 2025
Bookings close on 13 March 2025
Questions? Contact exhibition@ias2025.org
The IAS 2025 exhibition offers you unparalleled opportunities to engage with the world’s leading scientists, healthcare professionals, policy makers, funders, media and other key players in the HIV response.
Exhibition packages
Exhibitors can choose from two exhibition packages:
1. Shell scheme booths
Shell scheme booths are available in two sizes: 9m² and 18m².
The booth (9m² or 18m²) includes:
- Hard walls (back and sides)
- Draped table (1 or 2)
- Chairs (2 or 4)
- Identification sign
- Wastebasket
- Carpet
- Lighting and electricity outlet (including consumption)
- One-time cleaning to prepare for the exhibition opening
Booth package prices cover your use of the space, as well as installing and dismantling the booth. You can order additional cleaning, as well as other services and equipment, before the conference from the official conference contractor and other third-party conference suppliers.
The 9m² booth package includes two exhibitor registrations; the 18m² package includes four. These registrations provide access to the exhibition hall. You can buy a limited number of additional exhibitor badges. Find more information in the exhibitor manual, which will be available in March 2025.
2. Space-only options
If you choose a space-only exhibition package, you must provide your own booth and arrange all related aspects. These include: building the booth, including materials and labour; transportation; electrical connection; cleaning and waste removal; and dismantling the booth.
A limited number of exhibitor registrations are included in the space-only packages based on the space size purchased. These registrations provide access to the exhibition hall.
| Purchased square metre | Exhibitor badges |
|---|---|
| 9m2 | 2 |
| 18m2 | 4 |
| 27 & 36m2 | 6 |
| 54m2 | 10 |
Note: You can buy a limited number of additional exhibitor badges. Find more information in the exhibitor manual, which will be available in March 2025.
Exhibition fees
Different fees apply to different organizations:
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Non-commercial organizations:
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Category 1. This includes academia, non-profit organizations (international), people living with HIV networks, non-governmental organizations (community based or national) and advocacy networks.
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Category 2. This includes government representatives, UN agencies and philanthropic organizations.
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Commercial organizations:
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This includes diagnostic companies, pharmaceuticals, private sector companies and other commercial organizations (such as cooperatives, hospitals/clinics, media organizations and trade unions).
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| Exhibition packages | Early fee | Standard fee (after 12 February 2025, 23:59 CET) |
|||||
|---|---|---|---|---|---|---|---|
| Non-commercial | Commercial | Non-commercial | Commercial | ||||
| Category 1 | Category 2 | Category 1 | Category 2 | ||||
| Booth packages | 9m² booth (3x3) | USD 6,335 | USD 6,880 | USD 7,425 | USD 7,285 | USD 7,910 | USD 8,540 |
| 18m² booth (3x6) | USD 12,675 | USD 13,760 | USD 14,850 | USD 14,575 | USD 15,825 | USD 17,080 | |
| Space-only packages | 9m² (3x3) | USD 5,790 | USD 6,335 | USD 6,880 | USD 6,660 | USD 7,285 | USD 7,915 |
| 18m² (3x6) | USD 11,585 | USD 12,670 | USD 13,760 | USD 13,320 | USD 14,575 | USD 15,825 | |
| 27m² (3x9) | USD 17,375 | USD 19,010 | USD 20,640 | USD 19,980 | USD 21,860 | USD 23,740 | |
| 36m² (6x6) | USD 23,165 | USD 25,345 | USD 27,520 | USD 26,640 | USD 29,145 | USD 31,650 | |
| 54m² (6x9) | USD 34,750 | USD 38,015 | USD 41,285 | USD 39,960 | USD 43,720 | USD 47,475 | |
Please note:
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Prices are in USD.
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Dimensions are in square meters.
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For you to secure the early fee, we must receive orders and full payment or proof of payment (transfer slip) by 12 February 2025, 23:59 CET. Otherwise, the standard fee will apply.
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If you would like to order a space-only package larger than 54m², please contact the IAS 2025 Exhibition team at exhibition@ias2025.org.
Additional benefits
Exhibitors will also receive the following benefits:
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Marketing of the exhibition to registered delegates
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Organization name, description, URL and logo displayed on the IAS 2025 online programme
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Organization name on the IAS 2025 website exhibition page
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Positioning of the exhibition hall as a must-visit hub for all delegates.
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Exhibitor manual and ongoing support from the IAS 2025 Exhibition team
FAQs
Where and when will the conference be held?
IAS 2025, the 13th IAS Conference on HIV Science, will take place at the Kigali Convention Centre in Kigali, Rwanda, from 13 to 17 July 2025, with pre-conferences on 13 July.
When will the exhibition be open?
The exhibition opening days and hours are still being determined while we plan for the conference.
Who can exhibit at IAS 2025?
For an organization to exhibit at IAS 2025, it must meet the criteria for acceptance. These are:
- It should reflect and/or support the vision and goals of the conference.
- It should address HIV and AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV pandemic.
- It should reflect conference policies and goals of diversity and inclusion.
The IAS reserves the right to reject any booking if the organization is perceived as not being in line with the values and objectives of IAS 2025.
How can I book an exhibition package?
You can place exhibition orders via the IAS 2025 online ordering system. This offers a simple ordering process, which requires you to create an account and place your order. All orders placed are subject to the IAS 2025: Terms and conditions for the exhibition.
How is exhibition space assigned?
The Exhibition team assigns the location of the booths based on receipt of the exhibition booking and payment, availability and overall requirements for the exhibition, including priority placement for conference sponsors.
Can exhibitors attend the conference?
The booth and space-only packages include complimentary exhibitor registrations. These provide access to the exhibition hall. To access the full conference programme, you will need to buy conference registrations.
Are special hotel rates available?
The IAS 2025 Accommodation team has negotiated a variety of room and price categories in Kigali. Find further details on the accommodation page.
Questions
Contact the IAS 2025 Exhibition team.
If you have any questions, please email exhibition@ias2025.org.