FAQs

Yes. HIVR4P 2024 will offer tailored hybrid and pre-recorded satellite symposia packages in Lima and virtually.

Find out more about HIVR4P 2024 satellite symposia here.

Please view the programme at a glance for provisional satellite symposia dates and times. These dates and times are subject to change.

Find out more about HIVR4P 2024 satellites here.

To host a satellite symposium at HIVR4P 2024, commercial and non-commercial organizations must meet the following criteria:

• Support the vision and goals of the conference.

• Address HIV and AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV pandemic.

• Reflect the conference policies and goals of diversity and inclusion.

Before submitting your proposal, you will be asked to create a conference account. One or several abstracts can be submitted through the same account.

To submit your abstract, please log in to your conference account and select the relevant submission category. You will be able to modify your submission at any time until the submission deadline, 10 April. After submission, you will receive a confirmation email with a reference number. Please use this reference number in all conference correspondence.

Find out more about submitting abstracts for HIVR4P 2024.

Registration for HIVR4P 2024 is now open! Register here.

Yes. HIVR4P 2024 allows you to change your type of registration until 8 August.

If you change from in-person plus virtual registration to virtual registration, we will refund the difference to you free of charge.

If you change from virtual registration to in-person plus virtual registration, the difference will be charged to you.

Read the terms and conditions here.

If the IAS changes the conference format to fully virtual, all in-person registrations will be converted to virtual registrations and the difference refunded.

Read the terms and conditions here.

No. The IAS does not offer a volunteer programme for HIVR4P 2024.

The IAS is committed to accommodating the needs of individuals with disabilities. For any accessibility-related questions, please contact the HIVR4P 2024 Accessibility team at accessibility2024@hivr4p.org.

If you wish to apply for a scholarship, you must do so via your conference profile by 10 April, 23:59 CEST. Find out more about the scholarship programme here.

To help with your planning, the HIVR4P 2024 Accommodation team (c/o K.I.T. Group, the official housing provider for HIVR4P 2024) has pre-booked hotel rooms in Lima. For further information, including how to make a room reservation or a group booking via the accommodation booking system, please click here.

Please note that it is the delegate’s responsibility to investigate visa requirements for Peru and apply for a visa, if necessary. Delegates are advised to apply for their visa as soon as possible because the visa process can take up to three months.

Applicants are required to personally submit their visa applications, along with all the required documents, at the Peruvian mission or embassy responsible for their country or the nearest representative office.

Fully registered delegates can obtain an invitation letter from the IAS to support their visa application.

Delegates who need an invitation letter from the IAS can request one while completing the online registration form. To receive an invitation letter for HIVR4P 2024, delegates must first register for HIVR4P 2024, pay in full and submit any required supporting documentation. Delegates who did not request an invitation letter during the registration process should get in touch with the HIVR4P 2024 Registration team at registration2024@hivr4p.org.

It is important to note that this letter of invitation does not impose any financial obligations on the IAS. All costs associated with participating in the conference are the sole responsibility of the delegate. Furthermore, the letter of invitation does not guarantee that a visa for entry into Peru will be issued.

If you have submitted a scholarship application, please do not register for the conference separately. If your application is successful, the IAS will notify you in mid-June and instruct you on how to obtain your award and invitation letter.

If the delegate applied for the visa in time (that is, at least three months before the travel date) and can show proof that the visa was not granted even though all requested documents were submitted, the delegate may request:

• Changing their in-person plus virtual registration to a virtual registration and getting the difference to their in-person and virtual registration fee refunded
• Full reimbursement for their in-person plus virtual registration minus a handling fee of USD 65

To request either of these options, delegates must contact the HIVR4P 2024 Registration team by email and provide the visa rejection letter no later than 6 October. No requests will be accepted after 6 October. The request to change to virtual registration or request a refund will not be acted upon until the delegate has received written acknowledgement from the HIVR4P 2024 Registration team.

If you have further questions, please contact the HIVR4P 2024 Immigration Support team at visa2024@hivr4p.org.