Media registration is free for accredited journalists, as well as public-facing communications professionals and social influencers who meet certain criteria. However, it is the individual’s responsibility to cover all other costs related to attending AIDS 2024 in person, including travel and accommodation costs.
A limited number of media representatives will be attending AIDS 2024 on scholarships. The deadline to apply has passed, but you can learn more about the IAS Media Scholarship Programme here.
In-person and virtual media attendance formats
Media representatives can choose between two registration formats:
In-person and virtual registration, including:
- In-person access to all conference sessions, satellite sessions, the poster exhibition, the exhibition, the Global Village, pre-conferences, the media centre and hybrid press conferences
- Online access to all conference sessions, satellite sessions and pre-conferences streamed live on the virtual platform, session recordings and on-demand content, the virtual exhibition, e-posters, the virtual Global Village, the virtual media centre and press conferences throughout the conference and after
Virtual registration, including:
- Online access to all conference sessions, satellite sessions and pre-conferences streamed live on the virtual platform, session recordings and on-demand content, the virtual exhibition, e-posters, the virtual Global Village, the virtual media centre and press conferences throughout the conference and after
Three categories of media registration are available:
Category 1: Journalists, photographers and videographers
Journalists, photographers and videographers who are either employees of or on assignment for a recognized print, radio, broadcast or online consumer, medical, community-based or HIV service organization-sponsored media outlet.
Required documentation:
1. Letter from your editor stating the purpose of your assignment at AIDS 2024 (on official company letterhead). If you are a freelance journalist, please provide a letter stating the purpose of your assignment(s) and what outlet(s) you are providing coverage for.
2. A copy of your current press badge/media accreditation or two recent articles with your byline (URLs or scanned copies of print pieces are accepted). Note: If original articles are not in English, please provide an English translation for review. Your byline must be clearly visible for our review.
Category 2: Public-facing communications professionals
Public-facing communications professionals attached to a recognized non-profit HIV research, advocacy or policy organization and whose work is directly related to supporting media coverage of presentations at AIDS 2024. These applications will be reviewed on a case-by-case basis and cannot exceed three applications per organization. The organization will not be able to submit further applications once three applications have been submitted and approved.
Required documentation:
1. A letter from the Chief Executive or Director of your non-profit organization stating the purpose of your assignment at AIDS 2024 (on official company letterhead). This letter must clarify that you will be attending AIDS 2024 to report on the conference in your public-facing communications or media role for your organization. A letter from your comms director should do.
2. Two samples of recent public-facing work produced for your organization (this can include blog posts and social media). This work should be related to HIV or global health more broadly. Note: If original samples are not in English, please provide an English translation for review.
Category 3: Social influencers
In exceptional cases, the IAS will grant media access to social influencers who make significant contributions to the field of HIV and/or broader public health or have strong connections with key populations and have a following of over 50,000 on Twitter, Facebook, Instagram, LinkedIn, TikTok or YouTube. The IAS will examine applications on a case-by-case basis.
Required documentation:
1. A letter that briefly states what you plan to cover at AIDS 2024 and includes the URL links to your social media accounts, one of which must have over 50,000 followers.
2. Two samples of recent posts you have produced related to the field of HIV, broader public health or key populations. Note: If original samples are not in English, please provide an English translation for review.
Please note:
The IAS will process your media registration only when we have received your fully completed registration form and verified the requested supporting documents. We may request additional credentials before approving your accreditation. Please allow a minimum of 14 days for processing to receive confirmation of your registration.
Questions
If you have any questions, contact the AIDS 2024 Media team at media@iasociety.org.
