Skip to main content
AIDS 2024

Scholarships

Scholarship applications are now closed

All candidates have been notified of the results of their AIDS 2024 Scholarship applications.

The scholarship will provide financial support for the selected candidates to attend AIDS 2024, the 25th International AIDS Conference, from 22 to 26 July and its pre-conferences in the conference venue on 21 and 22 July.

alternative text

The following candidates were given priority:

  • Abstract presenters; workshop facilitators and co-facilitators; and Global Village organizers and co-organizers whose submission were selected for AIDS 2024
  • Applicants from low-income and middle-income countries
  • Applicants who are part of key populations or people living with HIV
  • Young people and junior investigators below the age of 35
  • Applicants who did not previously receive a scholarship for an International AIDS Conference

Please note that we are also offering scholarships for a limited number of media representatives. Learn more.

pattern above-s

Types of financial support

IAS – the International AIDS Society – has awarded both in-person and virtual scholarships for AIDS 2024. Applicants could indicate their preferred attendance type in their application, as well as the types of financial support they required to participate. Note that given the high demand, we were not able to grant full scholarships or in-person scholarships to all selected candidates.

alternative text

In-person attendance:

  • Registration for in-person plus virtual attendance (access to all sessions at the conference venue, as well as access to the virtual platform)
  • Travel support (pre-paid economy class return ticket from the nearest international airport in your country of residence) for the dates of the conference and pre-conferences
  • Accommodation (single room in a budget hotel), for the duration of the conference and pre-conferences
  • Daily living allowance for the duration of the conference and pre-conferences

Virtual attendance:

  • Registration for virtual attendance (full online access to all hybrid conference sessions)
  • Accessibility support for virtual attendance (subject to the connectivity needs of selected candidates)

All scholarship recipients will also receive paid IAS membership for two years after the conference.

Timeline

  • 15 November 2023:
    Submissions open

  • 23 January 2024:
    Submissions close

  • February/March 2024:
    Review and selection

  • Early April 2024:
    Announcement of results

FAQs

I was selected for in-person attendance. How will you support me with my visa application and related fees for Germany?

We provide you with supporting documents for your visa application. This includes an official letter of invitation from the IAS, which invites you to the conference, and a scholarship award letter showing the financial support you have been awarded to facilitate your attendance. However, please note that it is your responsibility to apply for your visa and that we are not in a position to contact embassies to enquire about individual cases. We highly recommend that you apply for a visa as soon as possible (no later than the end of April). Find information about applying for a Schengen visa on the AIDS 2024 immigration page.

You may request a refund for incurred visa application fees (up to EUR 80) if your scholarship includes travel support. If you are attending with an in-person scholarship, you can collect your reimbursement at the scholarship desk. Please bring the original receipt showing your name, the total amount paid and the date.

If your visa application is unsuccessful, we can switch your attendance type to virtual if you wish. You can also request a refund for your visa application. Send your receipt to us and allow two months after the conference for us to process all requests.

I am a scholarship recipient and received travel support, but the travel agent has not contacted me. What should I do?

Your details have already been forwarded to our travel agency. Please note that with over 700 recipients requiring bookings, we are currently prioritizing people whose visa application process takes the longest.
Please check your inbox and especially your spam folder regularly. You will receive a travel offer as soon as possible. Please do not book anything on your own as we will not be able to reimburse you for any costs.

I have been selected for in-person attendance. Do I need travel insurance to go to Munich?

We recommend that anyone travelling abroad who does not already have travel health insurance obtains this coverage for the duration of their trip. In particular, if you are selected for the scholarship and need to apply for a Schengen visa, you will be required to provide proof of travel health insurance. In this case, you will be covered by the IAS travel insurance for the duration of the conference, and we will provide you soon with instructions on how to download the certificate to use for your visa application. 

I am a scholarship recipient and received accommodation support. Where will I stay and how do I get the booking confirmation?

We have pre-reserved enough rooms for all our scholarship recipients who received accommodation support. You will soon receive an accommodation voucher with details of your accommodation, which you should enclose with your visa application.

I am a scholarship recipient and need proof of my award. How can I go about this?

Your award letter is ready for download in your conference account. If any personal information in your letter is wrong, please change the information directly in your account by clicking on your name in the upper-right corner and then on “User account”. Log out and back in and re-download your corrected award letter.

I am a scholarship recipient for in-person attendance. How do I get my letter of invitation?

In-person scholarship recipients requiring an invitation letter from the IAS can request one while completing the online registration form. Scholarship recipients who did not request an invitation letter during the registration process should get in touch with the AIDS 2024 Registration team at registration@aids2024.org.

It is important to note that this letter of invitation does not impose any financial obligations on the IAS. Furthermore, the letter of invitation does not guarantee the issuance of a visa for entry into Germany.

I want to submit a late-breaker abstract and apply for a scholarship. If I receive a scholarship, what support will I receive?

We have a limited number of virtual and in-person scholarships available for late-breaker abstract presenters. When submitting your late-breaker abstract, you will have the option of ticking a box in the abstract system to indicate that you require a scholarship for your conference participation. We will do our best to accommodate your request.

I received a scholarship linked to an abstract for the conference, but I can no longer attend. What should I do?

If the presenting author changes, the scholarship is cancelled unless a request is made to transfer the grant to the new presenting author, facilitator or organizer. The deadline to notify the Scholarship team and request a scholarship transfer is 30 June.
If the submitter or presenter(s) withdraws an abstract from presentation, the scholarship is cancelled.

What happens if I can no longer travel to the conference?

Recipients who have received a scholarship for in-person attendance but can no longer travel should notify the Scholarship team as soon as possible. The deadline to request a change from in-person attendance to virtual attendance is 30 June.

My scholarship application was unsuccessful. How can I register for the conference at a reduced rate?

We have extended the early registration fee for all unsuccessful candidates for two weeks after the scholarship results are announced. To take advantage of this offer, please sign in to your AIDS 2024 account and make sure that your personal information is complete and correct (by clicking on your name in the top right-hand corner and then on “User account”). You will be able to register as a delegate in the “Registration” section. Please keep in mind that you must register by 29 April, 23:59 CEST, to take advantage of this offer.

My scholarship application was unsuccessful. Why didn’t I get selected?

There may be various reasons why your scholarship application was not selected. Keep in mind that thousands of people apply, and even very good applicants may not always receive a scholarship.

Here is a non-exhaustive list of reasons for non-selection to help you prepare a stronger application next time:

  • Incorrect letter of recommendation: Make sure that your letter follows the guidelines in our scholarship application guide.
  • Use of AI or copied content: Applications completed using AI tools or copied content may be rejected, as stated in the scholarship terms and conditions.
  • Non-English application: Ensure that your application is in English only as this is a requirement.
  • Not directly involved in the HIV field: Applicants who are not directly working, studying or volunteering in the HIV field may not be considered.

Competition is fierce each year, but addressing these areas can significantly improve your chances of success in future IAS scholarship applications.

I am having technical problems with my conference account. What can I do?

Please contact our IT helpdesk at profile.query.email@iasociety.org.

Terms and conditions

Download the AIDS 2024 terms and conditions for scholarships.

Scholarship Programme Media Scholarship Programme

pattern below-s

The IAS promotes the use of non-stigmatizing, people-first language. The translations are all automated in the interest of making our content as widely accessible as possible. Regretfully, they may not always adhere to the people-first language of the original version.