Scholarship applications are now open
If you are at least 18 years old on 20 July 2024 and working, volunteering or studying in the area of HIV, you are welcome to apply for a scholarship for AIDS 2024, the 25th International AIDS Conference, which takes place in Munich, Germany, and virtually from 22 to 26 July. The scholarship also supports attendance of the AIDS 2024 pre-conferences, which take place on 21 and 22 July in the conference venue.
Types of financial support
IAS – the International AIDS Society – will award both in-person and virtual scholarships for AIDS 2024. Please indicate your preferred attendance type in your application, as well as the types of financial support you require to participate. Note that given the high demand, we may not be able to grant full scholarships or in-person scholarships to all selected candidates.
- Registration for in-person plus virtual attendance (access to all sessions at the conference venue, as well as access to the virtual platform)
- Travel support (pre-paid economy class return ticket from the nearest international airport in your country of residence) for the dates of the conference and pre-conferences
- Accommodation (single room in a budget hotel), for the duration of the conference and pre-conferences
- Daily living allowance for the duration of the conference and pre-conferences
- Registration for virtual attendance (full online access to all hybrid conference sessions)
- Accessibility support for virtual attendance (subject to the connectivity needs of selected candidates)
How do I apply for a scholarship?
To apply, eligible candidates will have to answer questions about their background, experience and motivation to attend the conference. They will have to upload a letter of recommendation, which must:
- Be written in English by a manager or colleague who is familiar with your work, volunteer experience or studies in HIV and can be your referee
- Include a letterhead of your referee's organization, company or institution
- Be dated within two months of your application submission and signed (original or digital signature) by your referee
- Explicitly reference you and support your scholarship application for AIDS 2024, explaining why you would be a good candidate for the scholarship
Please ensure that the uploaded documents are fully legible and open correctly. If we are unable to view or open your documents, your application will be considered invalid.
In the application form, candidates will be able to indicate what attendance type they prefer and request different types of financial support.
Where can I submit my application?
We accept applications submitted through the conference account only applications sent via email or regular mail will not be accepted. You can create an account from 15 November 2023 if you do not already have an IAS profile. Please note that we will use the email address you use for your account for all communication, and you cannot change it later. Once logged in, go to the scholarship section and follow the instructions to create your application.
Once you've submitted your application, you won't be able to submit another if you decide to cancel it.
Applications will be accepted until 23 January 2024, 23:59 Central European Time (CET).
I am a media representative. Can I apply for a scholarship?
Yes. A limited number of scholarships will be awarded to media representatives. To apply, complete the media scholarship application form through your conference profile. Learn more about the IAS Media Scholarship Programme in the FAQs
The deadline for media scholarship applications is also 23 January 2024. Please note that you can apply for either the AIDS 2024 Conference Scholarship or the Media Scholarship, not both.
I’m planning to present an abstract , workshop or Global Village activity . Do I need to submit a separate scholarship application?
Yes. After submitting your abstract, workshop or Global Village activity, you may apply separately for a scholarship. The system will automatically link your submission(s) to your scholarship application. On the last page of the scholarship application form, you will find a list of your submissions. Please note:
- For abstracts, only the abstract presenter (maximum one person) will be prioritized for a scholarship.
- For workshops, only one facilitator and one co-facilitator (up to two people) will be prioritized for a scholarship.
- For Global Village activities, only one organizer and one co-organizer (up to two people) will be prioritized for a scholarship.
Each person must apply for their scholarship independently, using the same email address provided in their submission (whether for an abstract, workshop or Global Village activity.)
I don’t belong to any of the priority groups listed above. Can I still apply for a scholarship?
Yes. You can apply for the scholarship if you are 18 years old on 20 July 2024 and working, volunteering or studying in the area of HIV. Everyone is encouraged to put together a strong application, whether or not they belong to a priority group, as scholarships are limited.
I would like some advice on my scholarship application. Can you help me?
We cannot provide advice on individual applications, but we have prepared a guide on how to submit effective scholarship applications. Please read it to get tips for your application and insight into the scholarship selection process.
I am having technical problems with my conference account. What can I do?
I want to get the early registration fee if my application is unsuccessful. Should I register before the results are announced?
No. Please do not register before you receive your scholarship application result. If you are selected for the scholarship, we will not be able to reimburse you for any costs you have incurred prior to receiving a scholarship. But don’t worry – even if your application is unsuccessful, you will have the option of registering for the conference at a reduced rate. We extend the early fee to all unsuccessful candidates for two weeks after the scholarship results are announced.
I would like to plan my trip (flights, accommodation) as soon as possible. Should I book anything as a backup before the results are announced?
We do not recommend that you book anything as a backup as we cannot reimburse you for any costs. If your application is successful and you are awarded the travel or accommodation support that you requested, we will organize it for you. We work directly with a travel agent to book your flights and have pre-reserved hotel rooms for scholarship recipients. If your application is unsuccessful, you will have the option of reserving hotel rooms at a reduced rate through your conference profile.
How will you support me with my visa application and related fees for Germany if I am selected for in-person attendance?
We will provide you with supporting documents for your visa application. This includes a letter of invitation specifically inviting you to the conference and a scholarship award letter showing the financial support you have been awarded to facilitate your attendance. However, please note that it is your responsibility to apply for the visa yourself and that we are not in a position to contact embassies to enquire about individual cases. If selected, you'll need to promptly initiate your visa application. Find information about applying for a Schengen visa on the AIDS 2024 immigration page so that you can start preparing.
You may request a refund for incurred visa application fees if your scholarship includes travel support. If you are attending with an in-person scholarship, you can collect your reimbursement at the scholarship desk.
If your visa is unsuccessful, we can switch your attendance type to virtual if you wish. You can also request a refund for your visa application. Send your receipts to us and allow two months after the conference for us to process all requests. To be reimbursed, you need to keep your official visa receipt showing your name on it.