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IAS 2023

Media registration

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Media registration is free for accredited journalists and public-facing communications professionals, but please note that it is the individual’s responsibility to cover all other costs related to attending IAS 2023 in person, including travel and accommodation costs.

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Media eligibility guidelines

IAS – the International AIDS Society – will consider media access to IAS 2023 for media delegates. Please note that the IAS cannot accept applications for media credentials from representatives of media outlets that are not directly involved in journalism.

Two categories of media registration are available:

Category 1:

Journalists, photographers and videographers who are either employees of or on assignment for a recognized print, radio, broadcast or online consumer, medical, community-based or HIV service organization-sponsored media outlet are eligible to apply for complimentary media registration. 

Category 2:

Public-facing communications professionals attached to a recognized non-profit HIV research, advocacy or policy organization and whose work is directly related to supporting media coverage of presentations at IAS 2023 will now be able to apply for media registration. These applications will be reviewed on a case-by-case basis and cannot exceed three applications per organization. The organization will not be able to submit further applications once three applications have been submitted and approved.

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How to register

To register as a media delegate, you must be at least 18 years old on 23 July 2023 and follow these steps:

  • Register through your conference account.

  • Provide the following mandatory supporting documents.

Category 1: Journalists, photographers and videographers must upload these documents during registration:

  1. Letter from your editor stating the purpose of your assignment at IAS 2023 (on official company letterhead) or a copy of your current press badge or media accreditation.  

  2. Two recent HIV or global health-related articles with your byline (URLs or scanned copies of print pieces are accepted). Note: If original articles are not in English, please provide an English translation for review. 

Category 2: Public-facing communications professionals must upload these documents during registration:

  1. A letter from the Chief Executive or Director of your non-profit organization stating the purpose of your assignment at IAS 2023 (on official company letterhead). This letter must clarify that you will be attending IAS 2023 to report on the conference in your public-facing communications or media role for your organization. 

  2. Two samples of recent public-facing work produced for your organization (this can include blog posts and social media). This work should be related to HIV or global health more broadly. Note: If original samples are not in English, please provide an English translation for review. 

The IAS will process your media registration only when we have received your fully completed registration form and verified the requested supporting documents. We may request additional credentials before approving your accreditation. Please allow a minimum of 14 days for processing to receive confirmation of your registration.

Virtual accessibility support

To support the virtual attendance of media from resource-limited settings, media can apply for accessibility support in the form of mobile phone data, SIM cards and/or devices. The IAS will email further information to applicable media following successful media accreditation.

For any questions, contact the IAS 2023 Media team at [email protected].

Terms and conditions

Find the IAS 2023 terms & conditions for media here.

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